Job Description

Be part of something great!

Synchrony Group is an independently owned network of companies, headquartered in West Chester, PA.

At Synchrony, we are dedicated to providing the highest quality products and services in the medical communications industry. Our vision is to create the highest value for our clients and the most opportunity for our team members, while working together to improve the lives of patients. Collectively, we are leaders in strategic planning, development, and execution of best-in-class programs that address medical needs, maximize strategic objectives, and make significant scientific and clinical contributions. Our passion and commitment to improving outcomes for our clients, healthcare professionals, and patients drives us to exceed expectations in everything we do.

Synchrony consists of integrated groups of medical-scientific, clinical, creative, commercial, and industry experts. Synchrony Healthcare Communications specializes in branded and disease state marketing/promotional campaigns and initiatives.   Our teams reflect our commitment to excellence—we’re smart, enthusiastic, and driven. We align the skills, experiences, and perspectives of diverse individuals to achieve unparalleled results in an environment of respect and mutual support. Above all, we are passionate about changing the world and improving the lives of patients.

Our success is built on the foundation of our team, and we’re always striving to strengthen our foundation. More than just seeking out the best and brightest to join us, we also create a work environment in which employees are respected and encouraged to grow.

Are you looking to be part of something great? We’d like to meet you!

Job Description

The Editorial Assistant is primarily responsible for improving the efficiency of the Editorial Services department by providing administrative assistance, managing editorial programs, such as Veeva Vault, and performing basic editorial tasks, such as permissions, reference maintenance, and light copy editing. Under the direction of the SVP, Group Editorial Director, the Editorial Assistant works closely with members of the Editorial Services, Scientific Services, and Project Management departments to enhance department efficiency by keeping track of important administrative information related to various editorial assets across Publications, MedComms, and Marketing divisions.

Job Duties

• Obtain, track, and process permissions for publications and assets for advertising and medical communications from copyright holders and reference vendors
• Obtain references for publications and other projects at the request of Editorial Services, Scientific Services, and other team members through subscription resources, online search, and communications with external reference vendors
• Maintain the EndNote reference database, including entering/uploading references into appropriate database, creating editorial styles, troubleshooting, and assisting/training colleagues
• Obtain and brief team regarding abstract and manuscript submission requirements; follow up with congresses and journals as needed to resolve queries and clarify information
• Set up submission trackers for congress and journal submissions
• Submit abstracts and manuscripts using online submission portals
• Prepare deliverables with annotations for upload into Veeva Vault for client medical/legal/regulatory review; take the lead as internal resource for Veeva Vault
• Maintain client/project reference folders on company servers and Veeva Vault, including entering/uploading references, troubleshooting, and assisting/training colleagues
• Perform entry-level editorial tasks including proofreading and copy editing; assist editors with project-specific responsibilities as requested

Key Competencies

• High level of integrity, confidentiality, and accountability
• Excellent organizational skills and attention to detail and timelines, with high degree of accuracy
• Strong knowledge of grammar and essential writing skills (eg, appropriate referencing of research documents, paragraph structure)
• Professional communication skills, including written and interpersonal
• Ability to coordinate, take ownership of/responsibility for, and execute multiple tasks in a fast-paced environment
• Ability to acquire relevant information from a variety of sources and maintain accurate records
• Ability to master various content management systems
• Working knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Desire to meet professional goals and acquire new skills

Qualifications

Requirements

• Bachelor’s degree
• Comfort in operating and maintaining electronic database systems

Preferred Skills/Experience

• Previous work experience requiring multitasking and organizational skills
• Experience with electronic database entry and management
• Experience with Veeva Vault preferred, but will train
• Previous medical editing experience a plus

Working Conditions

• Ability to commit to extra and/or nontraditional hours as client needs require

Additional Information

Synchrony places high value on the well-being of its employees; therefore, Synchrony team members are eligible for a comprehensive array of benefits, including competitive salaries, generous paid time off, excellent health insurance, family leave, and a 401(k) plan with employer matching.

All your information will be kept confidential according to EEO guidelines.

EOE. Synchrony is not able to provide visa sponsorship for this role. 

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